2014 AASCU China Meeting

AASCU China Trip

Tuesday, October 21, 2014 to Thursday, October 30, 2014
Beijing & Shanghai, China

AASCU is pleased to announce our 13th Sino-American conference in Beijing, October 21-30, 2014.
Each year for the past twelve years, we have taken AASCU senior leaders (presidents, provosts, international officers, deans, department heads, and faculty) to China to participate in a series of activities designed to create and sustain educational partnerships in China.

About the Conference

This year the AASCU-sponsored 13th annual trip to China will offer participants two options:

  • Option 1 - Beijing, China (October 21-26, 2014)
    The program includes participation in a major global conference put on by our Chinese partner association, the China Education Association for International Exchange (CEAIE). You will have opportunities to interact with world educational leaders in discussion on topics of mutual interest. You can also participate in an EXPO that attracts more than 35,000 Chinese students who are interested in study abroad. During our time in Beijing, we schedule time for a series of discussion with our Chinese higher education association partners, to understand Chinese higher education at a macro level. We also provide a variety of cultural and tourist events to better understand Chinese history and culture. Participants often schedule trips before or after the conference to visit potential or already established partner universities in other parts of China.

  • Option 2 - Beijing & Shanghai, China (October 21-30, 2014)
    AASCU, in partnership with the China Education Association for International Exchange (CEAIE) and Zizhu International Education Park in Shanghai, has opened the Sino-American Higher Education Leadership and Innovation Center. This new facility is designed to promote international education and exchange; professional development for senior administrators/faculty; and student recruitment to AASCU member campuses. This fee-based opportunity for AASCU colleges and universities will provide a comprehensive office environment for the development of international education and exchange resources and a full service platform to promote AASCU member institutions in China.

    Please join AASCU in Shanghai for the Grand Opening and First Annual Innovation Center Seminar. In addition to the seminar, there will be university campus visits and cultural activities in the Shanghai area.

New Features and add-on values for this year’s AASCU participants

  • Education B2B organized by CACIE
    AASCU will add a booth at the Education B2B meeting to provide opportunities for participating universities to meet with partners or potential partners for further discussion on educational cooperation. This is a free half-day event. However, registration with AASCU is required due to the limited space. (We will inform you of the meeting schedule details later under a first come, first serve policy)

  • Mini-sessions organized by CEAIE for participating universities to meet with parents and students for recruiting and school promotion. It is a free event and we will reserve 10 slots (each slot is 20 min) for our participating universities. (first come first serve policy)

** Details about the mini session promotion are listed below in the Important Reminder.
** Register for New Features 1 and/or 2 on the Registration Form

Schedule top

Beijing (Oct. 21-26, 2014)

Tuesday, Oct. 21
Depart the United States

Wednesday, Oct. 22
Arrive Beijing

Thursday, Oct. 23
Morning: AASCU Briefing (mandatory for all participants)
Afternoon: Great Wall visit

Friday, Oct. 24
Morning: Meeting with U. S. Embassy representatives
Afternoon: B2B Meeting
EXPO preparation
Cultural activities: Hutong Tour, Forbidden City

Saturday, Oct. 25
2014 International Education Forum and Expo
Opening Ceremony and Banquet - 2013 International Education Forum and EXPO

Sunday, Oct. 26
2014 International Education Forum and Expo
Sino-US Student Mobility—Building Partnerships for the Future
2014 Student EXPO ends 4 p.m.

Monday, Oct. 27
Depart to the United States, continue with the AASCU Delegation to Shanghai, or further individual travel

Beijing-Shanghai (Oct. 27 – 30, 2014)

Monday, Oct. 27
Travel to Shanghai 

Tuesday, Oct. 28
Seminar at AASCU Shanghai Innovation Center
Topic: Faculty Professional Development as a Step Towards Comprehensive Campus Internationalization

Wednesday, Oct. 29
Cultural activities in Shanghai area

Thursday, Oct. 30
Depart to Beijing or to US
AASCU program officially ends


Pre-Departure Information

Prior to leaving for China, each AASCU participant will receive pre-departure orientation materials, including a bibliography on interesting articles, safety, health and cultural information on China.

Travel Documentation Requirements

A valid passport is required. If you need a passport, please apply immediately at your local U.S. Post Office. For additional information visit Passport Office website at: www.passportexpress.com

Visas are required for entry into China.

In the past, AASCU has worked with the Chinese Embassy in Washington, D.C., to coordinate the visa processing for our group. 
However, due to the new policy from the Chinese Embassy, AASCU is unable to do the visas as the whole group.

  • You will need to find a travel agency to help with visa applications. Once you know the name of the person who will attend, we will provide invitation letter for you.  ( E-mail Sufei Li  for invitation request with person’s name, passport number, DOB, title and university)

  • If you reside in Washington DC, Delaware, Idaho, Kentucky, Maryland, Montana, Nebraska, North Carolina, North Dakota, South Carolina, South Dakota, Tennessee, Utah, Virginia, West Virginia, and Wyoming, AASCU has found an agent for visa application. Please contact Ms. Shanying Li at 301-580-0112 or check the website at http://visamailservice.com/. Please mention AASCU or Sufei Li. 

  • If you live outside the listed states, please go to the website to find out which consulate you should go for visa application. The website is  http://www.china-embassy.org/eng/zmzlljs/t84229.htm

  • If your region belongs to Los Angeles Consulate Office, we have a working partner who will be able to help with visa application. Please contact Heidi Liu, heidi.liu@sbcglobal.net or 626-831-2488 (cell)


  • Make sure your passport is NOT going to expire within six months. The Embassy will not accept it if the expiration date is within 6 months.

  • Download Visa Application form (pdf). 
Visit the China Embassy's website for more information on the visa application form.

  • Photo: One passport photo glued or stapled on the application form.
**Non-US passport bearers shall provide documents that entitle them to reside or work for an extended period of time in the US.

  • On the Visa Application Form, the contact person in China is the following:
    Sun Hongmo
    Director of China Center for International Educational Exchange
    28th Floor, Tower 16, Jianwai SOHO, No. 39
    Dongsanhuanzhong Road
    Chaoyang, Beijing, 100022 CHINA
    Tel: 86-10-58782831; Fax: 86-10-58782800

  • Major Purpose of Visit: Non-Business Visit
  • Current Occupation: Education Administrator. DO NOT PUT Businessperson
  • Do not handwrite on the form. You MUST type in the form.

Health Requirements

We recommend that you contact your medical center or personal physician for detailed medical and inoculation information as early as possible. For more specific information on health/maculation requirements for China, please refer to the Center for Disease Control (CDC) website: www.who.int/ith/ or www.cdc.gov

Insurance Coverage

All travelers must have insurance coverage. AASCU recommends SOS Global Traveler insurance. This program offers 24 hour worldwide medical information/assistance with additional options available to cover trip cancellation and unexpected medical/dental expenses. SOS has local staff in China.
Website: www.internationalsos.com

Domestic Travel in China

If you plan to travel independently to other cities in China, please note that there will be sufficient time to purchase your domestic airline tickets after we arrive in Beijing. Domestic tickets for travel in China should be purchased in China because the cost is less expensive than buying a ticket in the USA. Our colleagues at CEAIE will assist all travelers who need to purchase their individual domestic airline tickets after our arrival in Beijing.
If you have questions, please contact Arlene Jackson at (202) 478-7834 or fax at (202) 296-5819.

Airline Options

There are two airlines that provide the most direct travel to Beijing. The airlines are:

  • UNITED Airlines
    Reservation number 800-241-6522
    (Non-stop service between Chicago and Shanghai on to Beijing)
    (Non-stop service between Washington, DC/Dulles and Beijing)

  • DELTA Airlines
    Reservation number 800-225-2525
    (Service to China via Tokyo/Narita Airport)

  • All travelers who complete the Airline Confirmation Form will be met at the Beijing Airport by AASCU/CEAIE staff and transportation will be provided to the reserved hotel.
    Please make your airline reservations early to make certain that seats are available on the dates you wish to travel to China and return to the USA.

    If you need airline/ticketing services, you can contact the agent we use in Washington DC, Mr. Jerry Chin at 703-592-6195. We have been using him for the past few years and we are happy with his services.

Fees top

OPTION # 1 - Beijing Only ($895)

  • Conference registration 
  • Saturday night banquet
  • Ground transportation to and from the Beijing airport
  • Local transportation in Beijing
  • Meeting room rentals
  • Rental of a shared AASCU booth for student recruitment
  • City and Great Wall sightseeing, plus guides and entry tickets

The registration fee will NOT include:

  • Visas for entry into China
  • Travel insurance
  • Beijing hotel charges
  • Roundtrip U.S-Beijing airline tickets
  • Other domestic travel while in China and any personal expenses
  • Individual sightseeing, and other personal activity while in China

OPTION # 2 - Beijing/Shanghai Combined Trip ($985)

  • All Beijing services listed above in option #1, plus
  • Ground transportation (to and from the Shanghai airport)
  • Local transportation in Shanghai
  • Tuesday night banquet
  • A visit to a university
  • Cultural activities

The registration fee will NOT include:

  • Visas for entry into China
  • Travel insurance
  • Shanghai and Beijing hotel charges
  • Roundtrip U.S-China airline tickets
  • Other domestic travel while in China
  • Any personal expenses, individual sightseeing
  • Other personal activity while in China

Registration Information top

Please select the most appropriate option below for you to register:

  • I want to register online and believe that my personal information is already in the AASCU database.
    (I have attended a meeting or had some other relationship with AASCU in the past).
    Register Online 

  • I want to print out and fax my registration form.
    Download Form (pdf)

  • Contact Felicia Durham at (202) 478-4673 or email her to register for this meeting.

  • The registration deadline is September 22, 2014. Due to the limited number of slots for B2B networking and 20 min school promotion session, we encourage you to register as early as you can. If you want to register after the deadline, please contact Felicia Durham for space availability at durhamf@aascu.org

Accommodations top

Beijing Hotel

China National Convention Center Grand Hotel (CNCC) Grand Hotel
Building 1, No. 8 Precincts
Beichen West Road, Chaoyang District
Beijing 100105, P R China
Tel: +86 10 8437 2008
Fax: +86 10 8437 0387
Email: cncc@cnccchina.com

Shanghai Hotel

Crown Plaza Shanghai Fudan
Address: 199 Handan Road
Shanghai, 200433,
Tel: +86-21-5552-9999
Fax: +86-21-5552-9990
  • Deluxe Room
  • All the room rates inclusive of breakfast
  • 15% surcharge and free internet access in the room

AASCU will book hotel and reserve local transportation for airport pickups as a group, estimated per person $200-$250 each night for hotel. You can pay the hotel directly when you check out.


Hotel Information

AASCU has a block of rooms reserved. AASCU will make ALL hotel reservations in Beijing and Shanghai. Please make sure that you send your Hotel Confirmation sheet ONLY to AASCU, if you want to stay at the designated hotel with the group. Please do not make reservations directly with the hotel.
Download Hotel Confirmation Form (pdf)

Airlines Information

All travelers will be met at the Beijing Airport by AASCU/CEAIE staff and transportation will be provided to the designated group hotel ONLY. Please note, you will only be met if an Airline Confirmation sheet is sent to AASCU with hotel sheet.
Download Airline Confirmation Form (pdf) 

Student Recruitment

A special note for campuses interested in student recruitment: For the AASCU delegation, the primary purpose of the weekend in Beijing is familiarization with China and Chinese higher education issues. However, we will be hosting our joint Sino-American conference in the same facility where 35,000 students will come that weekend to participate in an international student recruitment fair, seeking information about academic programs in other countries. More than 600 booths will be set up representing institutions from countries around the world.

AASCU will have a booth shared by all of the AASCU institutions that are participating in our weekend conference. We will be able to distribute materials and have an opportunity on Sunday to meet with Chinese students interested in coming to study in the United States. However, our main purpose will not be student recruitment. Our booth is primarily used to raise awareness of Chinese students about AASCU institutions. 

International Recruitment Fair

  • If you wish to send someone to participate in the International Recruitment Fair, you should plan to rent a booth or a portion of a booth, separate from the booth that AASCU has already reserved.

    To reduce costs, we have made separate arrangements so that up to 3 AASCU institutions can share the cost of a booth (approximately 9ft by 9ft). The rental is USD $4,167/booth, or the cost can be pro-rated by the number of AASCU institutions sharing the booth (not to exceed 3).

  • If you reserve a separate booth, you should plan to have someone who speaks Chinese staff the booth for the entire weekend. It would also be helpful to have at least some of your materials in Chinese.

  • If you would like to rent a separate booth, you can register online at www.chinaeducationexpo.com/english/exhibitor/application.html or contact Harden at hd@fairlink.com.cn

    Ms. Lily ZOU (Lily@fairlink.com.cn)
    Mr. Harden DANG (HD@fairlink.com.cn)
    Phone: +86-(0)10-8580 0790 / 91
    Fax: +86-(0)10-8580 0786
    Web: www.ChinaEducationExpo.com

  • Opportunity to Promote your University

    In addition to using the complimentary AASCU booth at the EXPO to promote your university to approximately 35,000 Chinese students and their parents, we have worked out with our partner organization CEAIE/CCIEE one more opportunity to promote your university. CEAIE/CCIEE will host 20 minute mini sessions at the Expo on Saturday (Nov. 2) and Sunday (Nov. 3) for our AASCU university representatives to give a talk about your university. Here are the details:

    Time: Oct. 24-25
    Place: Education Expo
    Audience: Chinese students and parents (30 seats each session)

    Length: 20 min
    Language: English or Chinese
    Topic: Anything related to your university or US higher education

    Media: ppt (optional), handouts, brochures, etc.

    If you are interested in participating in this opportunity to promote your university, please register and notify Sufei Li ( sufeili@yahoo.com). Since CCIEE/CEAIE only allows 10 slots to be reserved for AASCU institutions, we will adopt a “first come, first serve” policy. Please provide the following:

    1. Name of the university
    2. Speaker's name and title
    3. Possible topic
    4. Identify if you need ppt
    5. The day you want to talk (Saturday or Sunday).
    6. Bring your own handouts and brochures or mail them to the hotel.**
    ** We will try our best to fit your schedule into CCIEE's plan. If you have any questions regarding this mini session for university promotion, please contact Sufei Li at sufeili@yahoo.com

On Site Printing Service

For the convenience of exhibitors, the EXPO highly recommends our AASCU participants choose printing material services provided by the Organizer.

The cost is:

  • 4-color, A4 size, common white paper printing:
    double-sided: $320 for 2500 copies;
    single-sided: $230 for 2500 copies; 

  • Black/White, A4 size, common white paper printing:
    double-sided: $160 for 2500 copies;
    single-sided: $120 for 2500 copies

  • This cost includes printing and on-time booth delivery. AASCU will invoice all institutions that elect to choose the on-site printing option and send their prototype. Please indicate the quantity of copies you want printed (2500, 5000 copies, etc.).

  • Instructions for the Prototype/flyer: PLEASE NOTE that each document should set 3mm margins on each side and be submitted in PDF or Illustrator or TIFF format. The picture resolution should be no lower than 300dpi.

For more information, please contact Show Management Office:
Ms. Lily ZOU, Project Manager
Fairlink Exhibition Services Ltd.
Tel: 86-10 8580 0790 / 91 / 92
Fax: 86-10 8580 0786
Lily@fairlink.com.cn / info@fairlink.com.cn

Shipping Information

Excess Baggage
You may carry your university materials with you as excess baggage on your flight. You will be charged a fee payable at check-in for the excess baggage.

Express Mail
You may use express mail, such as FEDEX or DHL, to send your university materials directly to you at:

China National Convention Center Grand Hotel
Building 1, No. 8 Precincts,
Beichen West Road, Chaoyang District,
Beijing 100105, P R China
Tel: +86 10 8437 2008
Fax: +86 10 8437 0387
Email: cncc@cnccchina.com

In addition to bringing the tracking number with you in the event the baggage is held up in customs, remember to include the following information on the mailing label:

  • Your name and university name
  • Indicate package should be held for your date of arrival at the hotel

Please note, all FEDEX packages should be sent at least 10-15 days prior to your arrival to avoid customs problems.
Finally, whichever method you select to transfer your university materials to Beijing, kindly inform AASCU, Felicia Durham, at durhamf@aascu.org